Space Optimization Agent
Analyzes occupancy and recommends footprint and lease options across offices and branches.
Reads occupancy sensors, badge data and booking patterns to find under-used floors and uneconomic leases, then models consolidation options across the office and branch portfolio. A scenario that would close a branch carries its advance-notice obligations to regulators and customers in the option file; the accountable real-estate officer owns every lease and consolidation call, on the oversight judge's check.
Authority
Inform or prepare
Team role
Provides specialist analysis
Handoffs
Named collaborators
The role
What it owns and where its authority ends
Desk
Corporate Real Estate & Facilities
Desk workflow
Occupancy sensing, then utilization analysis, then space planning, then lease decisions, then facilities ticketing across the branch network. Analysis runs continuously; the accountable real-estate officer owns lease and consolidation calls, on the oversight judge's check.
Collaboration
Works within a defined desk workflow
Decision boundary
Supports the work without committing the decision.
Systems and capabilities involved
Occupancy sensors + badge data
Room-booking system
Lease + portfolio database
Optimization modeling sandbox
Handoffs
What this role gives and receives
Capabilities offered
The handoffs name the next owner or specialist and the work that moves between them.
Handoff to
External handoff
Finance for real-estate cost-planning inputs
Context
What the role needs to do the work
- Current work
- The site or portfolio under analysis.
- Prior interactions
- Prior utilization trends and past space decisions.
- Policies and reference
- Lease terms, space standards, cost-per-seat models.
- Working method
- Not specified for this role.
Checks and boundaries
What must be tested or reviewed
- 01Recommendations are advisory; the accountable real-estate officer owns every lease and consolidation decision, on the oversight judge's check.
- 02Source-traceability: every utilization figure links to its sensor or booking data.
- 03Privacy guardrail: occupancy analysis stays aggregated, never individual surveillance.
Human authority
Supports the work without committing the decision.
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